Built for Control. Designed
for Compliance.
Cash Fund Management
TRAKIT lets you manage all your organization’s fund types in one place - whether it’s petty cash allocated by business unit or project, revolving funds with dedicated custodians, employee or owner cash advances, or disbursement requests from main and sub-bank accounts. Every fund is tracked, assigned, and recorded with built-in controls for accountability and transparency.
In-App Fund Requests
Users can submit cash requests directly through the TRAKIT app by selecting the appropriate fund type and specifying the purpose - eliminating the need for paper forms, email threads, or manual follow-ups. It’s a faster, cleaner way to request company funds, all in just a few taps.
Liquidation Workflow
Employees can easily upload receipts, tag expenses, and submit them for liquidation approval - all within the app. TRAKIT sends automated reminders for any pending liquidations, while approvers receive real-time notifications to keep workflows moving without delay.
TRAKIT turns frontline data into instant financial clarity - real-time P&L by project, site and user!
Approval Routing
TRAKIT supports customizable approval flows tailored to each fund type, allowing you to route requests to department heads, finance teams, or administrators as needed. With policy-based authorization rules, you can ensure every request is reviewed and approved according to your organization’s internal controls.
Real-Time Visibility
Monitor all fund disbursements across users, business units, and projects with full visibility. TRAKIT lets you instantly see who spent what, when, and why - ensuring every transaction is accounted for. Sub-account activity is seamlessly consolidated into your main bank account reporting for clear, organized oversight.
Audit-Ready Reports
TRAKIT generates detailed reports automatically - including liquidation summaries, disbursement schedules, and records of outstanding advances. All reports are fully exportable and include receipt attachments, making audits and reviews effortless. They’re also designed to align with the principles of COA Circular No. 97-002, supporting compliance with Philippine government standards.
Flexible workflows let TRAKIT adapt to your processes, whether you're scaling fast or fine-tuning!
Bank Account Sub-Account Logic
Link a single main bank account (for example, Union Bank) to multiple users, each operating through their own sub-account via an issued debit card. TRAKIT consolidates all user activity into unified main account reporting, giving you centralized visibility while maintaining individual accountability.
Fund Policy Alignment
TRAKIT supports one-to-one custodian rules for both Petty Cash and Revolving Funds, ensuring clear responsibility and accountability. The system enforces fund limits, defines usage scope, and tracks liquidation deadlines automatically. Usage is easily monitored by Business Unit, Project, or Fund Type for precise control and reporting.
Searchable, Centralized Documentation
All requests, receipts, and approvals are securely stored within the TRAKIT platform, creating a complete audit trail with timestamps and user activity logs. Say goodbye to scattered Excel files and shared folders—everything you need is organized, searchable, and audit-ready in one place.
Designed for dynamic teams. TRAKIT eliminates double entry, sync delays, and disconnected systems!
TRAKIT by TOTALFLOW
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Address
TOTALFLOW Enterprises Pte. Ltd.
160 Robinson Road, 14-04 Singapore Business Federation Center, Singapore